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Seller Registration Rules and Instructions

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Official Coral Registration Rules And Instructions


The following rules and instructions apply to those selling corals in the SWFMAS Auction.


You must be a paid SWFMAS member to sell corals at the auction.

You do not need to be a paid member to buy corals at the auction. Registration to bid is the day of the auction and is open to all.


Dates and Deadlines


Item Registration will open on Sunday, September 26th at 12:00 PM EDT (noon). Registrations submitted before then will not be valid and will be deleted.

All corals must be registered by Sunday, October 16th at 5:00 PM EDT (10/16/21).

Item Registration consists of listing the corals for sale in your own thread in this forum, posting pics is optional but highly recommended. (Note, if you choose not to post pictures, we will not post a sample picture for you. When your coral is auctioned, there will be a generic/non item related photo on the slideshow.)

Deadline for posting pictures is Sunday, October 16th at 5:00 PM EDT.

If you choose not to post pictures in this forum, they may be emailed to [email protected]; Picture format instructions are below and, whether posted or emailed, are still due by Sunday, October 16th (10/16/2019)


What Items Can I Register?


Auction split is 75/25 (75% to the seller, 25% to SWFMAS)


If you wish to have a minimum bid, please post it in your registration thread (see instructions below).


There is a maximum of 3 corals per type, per seller (in other words, you may bring 3 Hollywood Stunner, not 4. Also, you may bring 3 green digitata, 3 red digitata and 3 purple digitata. You may not bring 4 of each color)

There is a maximum of 35 corals per seller.

There is a maximum of 10 corals per type in the auction. Once we hit 10 of a given coral, no more will be accepted. This is first come, first served.

The auction maximum is 350 items. Once we hit 350, registration will be closed.


Every year, we have a few corals donated to the club. As always, these are welcome and will be auctioned at the end. We prefer that you preregister donation corals. But, this is not a requirement. Donated corals do not count towards the 350 maximum.


We call this a frag auction. But, it is really a fundraiser for the club. Any marine livestock is acceptable. If you are raising clown fish, cardinals, etc., we would love to see them. In years past, we have auctioned macro algae, fish, inverts, and clean-up crews. (SWFMAS reserves the right to determine whether an item is appropriate for listing in the auction.)


Preparing my Items


**Auction Items must be in the SWFMAS provided bags if they fit. No zip lock bags, Tupperware, specimen cups, etc.; Only items that do not fit in the provided bags may be in a different type of container if necessary that the seller is responsible for providing.**


Bags can be picked up from the following:


Lehigh - Jeff (jdhuyvetter)

Estero - Heather (ChemStar)


Please PM one of the members above to schedule a time to pick up your bags.


How do I Register?


The following instructions apply to posting your item registration for the Frag Auction:


NOTE: Auction Item Registration opens September 26th at noon (12:00 PM EDT). Entries before this date and time will not be considered registered.


Deadline for Auction Item Registration: October 16th at 5:00 PM EDT

Deadline for Picture Registration: October 16th at 5:00 PM EDT


To register your corals for the auction, please create a post in the 2019 Fall Frag Auction section titled

"[your screen-name]'s Auction Coral Registration Thread" and add your corals as follows:


Item #, Scientific name (if you know it), common name and details - minimum bid (if you have one)


Please list every item separately, for example, if you have 3 Red Cap frags, please list them on 3 separate lines in your auction thread.
DO NOT list them as 3 x 1" Red Cap as this makes it harder for us to count and ensure that each item is properly registered and accounted for.


For example:

01. Montipora Capricornis sp., Red Cap (1" by 1" frag on plug) - no minimum

02. Montipora Capricornis sp., Red Cap (2" by 2" frag on plug) - $5 minimum

03. Montipora Capricornis sp., Green Cap colony (10" diameter on rock) - $30 minimum

04. Zoanthid sp., Red Hornet zoanthids (8 polyps on plug) - $10 minimum



Item Pictures


While pictures are not required for registration, they are extremely helpful in increasing bids on your corals (We highly recommend them!).


Please use the following format to post pictures of your corals:


file format: .jpg

picture size: 1024 pixels wide by 768 pixels high (please size your pictures before sending. Request help if needed with re-sizing pictures. If you need a tool to re-size your pictures, you can try webresizer online)

file name: [item number]-[screen-name].jpg (example: 02-zyphen.jpg)


You can add writing on the picture to label and point to a specific coral if the shot contains multiple corals, but please do not add your item numbers (provided once registration is closed) to what you write (as these will be different to the randomized lot numbers presented during the auction. You can write "Frag 1", "Frag 2" on the pictures if multiple frags are in the photo.


The top right hand corner will be where we number your picture for the slide projection to match the number of the coral once registration is complete and we have randomized the registered corals and provided sellers (you) with your lot numbers to write on your bags. Please do NOT write anything in the top right corner of your picture as it will be covered up by our item registration number.


Here is an example of a picture:



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