Jump to content
SouthWest Florida Marine Aquarium Society
ChemStar

Seller Registration Rules And Instructions

Recommended Posts

Official Coral Registration Rules And Instructions

The following rules and instructions apply to those selling corals in the SWFMAS Auction.

 

 

You must be a paid SWFMAS member to sell corals at the auction.

You do not need to be a paid member to buy corals at the auction. Registration to bid is the day of the auction and is open to all.

 

Item Registration will open on Saturday, March 19th at 12:00 pm (noon). Registrations submitted before then will not be valid and will be deleted.

All corals must be registered by Saturday, April 2nd at 12:00 pm (noon) (04/02/2016).

Item Registration consists of listing the corals for sale in your own thread in this forum, posting pics is optional. (Note, if you choose not to post pictures, we will not post a sample picture for you. When your coral is auctioned, there will be a generic/non item related photo on the slideshow.)

Deadline for posting pictures is April 2nd at 12:00 pm (midday).

If you choose not to post pictures in this forum, they may be emailed to [email protected]; Picture format instructions are below and, whether posted or emailed, are still due by April 2nd (04/02/2016)

 

Auction split is 75/25 (75% to the seller, 25% to SWFMAS)

 

If you wish to have a minimum bid, please post it in your registration thread (see instructions below).

 

There is a maximum of 3 corals per type, per seller (in other words, you may bring 3 Hollywood Stunner, not 4. Also, you may bring 3 green digitata, 3 red digitata and 3 purple digitata. You may not bring 4 of each color)

There is a maximum of 35 corals per seller.

There is a maximum of 10 corals per type in the auction. Once we hit 10 of a given coral, no more will be accepted. This is first come, first served.

The auction maximum is 350 items. Once we hit 350, registration will be closed.

 

Every year, we have a few corals donated to the club. As always, these are welcome and will be auctioned at the end. We prefer that you preregister donation corals. But, this is not a requirement. Donated corals do not count towards the 350 maximum.

 

We call this a frag auction. But, it is really a fundraiser for the club. Any marine livestock is acceptable. If you are raising clown fish, cardinals, etc., we would love to see them. In years past, we have auctioned macro algae, fish, inverts, and clean-up crews. (SWFMAS reserves the right to determine whether an item is appropriate for listing in the auction.)

 

 

 

**Auction Items must be in the SWFMAS provided bags if they fit. No zip lock bags, Tupperware, specimen cups, etc.; Only items that do not fit in the provided bags may be in a different type of container if necessary that the seller is responsible for providing.**

 

Bags can be picked up from the following:

 

Ft. Myers - Wayne (Wayne) and Carol (ckeiling)

Lehigh - Jeff (jdhuyvetter)

Estero - Heather (ChemStar)

 

Please PM to schedule a time to pick up your bags.

 

 

 

The following instructions apply to posting your item registration for the Frag Auction:

 

 

NOTE: Auction Item Registration opens March 19th, 2016 at noon (12:00 PM EDT). Entries before this date and time will not be considered registered.

 

Deadline for Auction Item Registration: April 2nd, 2016 at noon (12:00 PM EDT)

 

Deadline for Picture Registration: April 2nd, 2016 at noon (12:00 PM EDT)

 

To register your corals for the auction, please create a post in the 2016 Spring Frag Auction section titled

"[your screen-name]'s Auction Coral Registration Thread" and add your corals as follows:

 

Item #, Scientific name (if you know it), common name and details - minimum bid (if you have one)

 

For example:

 

1. Montipora Capricornis sp., Red Cap (1" by 1" frag on plug) - no minimum

2. Montipora Capricornis sp., Red Cap (2" by 2" frag on plug) - $10 minimum

3. Montipora Capricornis sp., Green Cap colony (10" diameter on rock) - $35 minimum

4. Zoanthid sp., Red Hornet zoanthids (8 polyps on plug) - $20 minimum

...

 

While pictures are not required for registration, they are extremely helpful in increasing bids on your corals (we highly recommend them and the club just purchased a new projector which will do a great job at displaying your photos!).

 

Please use the following format to post pictures of your corals:

 

file format: .jpg

picture size: 1024 pixels wide by 768 pixels high (please size your pictures before sending. Request help if needed with re-sizing pictures. If you need a tool to re-size your pictures, you can try webresizer online)

file name:

    -[screen-name].jpg (example: 02-zyphen.jpg)

     

    You can add writing on the picture to label and point to a specific coral if the shot contains multiple corals, but please do not add your item numbers (provided once registration is closed) to what you write (as these will be different to the randomized lot numbers presented during the auction. You can write "Frag 1, Frag 2 on the pictures if multiple frags are in the photo.

     

    The top right hand corner will be where we number your picture for the slide projection to match the number of the coral once registration is complete and we have randomized the registered corals and provided sellers (you) with your lot numbers to write on your bags.

     

     

     

    Here is an example of a picture:

    Matt-10_zpsaf25664f.jpg

Share this post


Link to post
Share on other sites

At the top of the thread you have listed March 20th as the opening day to post corals then down below near the bottom it says March 19th. Which one is it? :)

 

Also how are the sellers paid? Cash, check, PayPal?:huh:

 

If PayPal, is the money transferred as a "GIFT" or PAY FOR GOODS"

Share this post


Link to post
Share on other sites

At the top of the thread you have listed March 20th as the opening day to post corals then down below near the bottom it says March 19th. Which one is it? smile.gif

 

Also how are the sellers paid? Cash, check, PayPal?huh.gif

 

If PayPal, is the money transferred as a "GIFT" or PAY FOR GOODS"

 

Registration opens March 19th at noon.

 

In the past sellers have been given the choice of how they are paid. Most have chosen cash if enough is available. Some sellers also bought enough items that they owed us a balance after payout. It all depends on how the buyers pay as to what we have available on hand.

Those that selected check or paypal were sent payment after the event.

Jeff or Matt should know if they used gift or pay for goods.

Share this post


Link to post
Share on other sites

I do not think it is pay for goods because that would not be correct. We are returning their money. The club did not purchase anything. So it should be free send to family or friends.

Share this post


Link to post
Share on other sites

Honestly never paid attention to that. Probably "pay for goods".

 

That would take off an additional 3%

Share this post


Link to post
Share on other sites

Matt said he believes payments were sent as gifts to personal paypal accounts.

However, if you are sending to a paypal account that is set up as a business, you may have a fee. I'm not sure how that works.

We prefer to settle the sellers payments the day of with cash if possible.

 

If you are concerned about fees, choose the cash or check option.

Share this post


Link to post
Share on other sites

Regardless of how a PayPal account is set up if the money is transferred as a "gift" there are no fees.

 

I just wanted to know which method was used in the past.

Share this post


Link to post
Share on other sites

No you can post your list and get the pics in by "Deadline for posting pictures is April 2nd at 12:00 pm (midday)" So if you have a list post it. If you need help with pics let us know we may be able to help!

Share this post


Link to post
Share on other sites

Am I understanding it correctly that pictures are supposed to be posted with our list of corals?

 

You can post your pictures in the registration thread you create or email them to [email protected]

Share this post


Link to post
Share on other sites

Bags can be picked up from the following people:

 

Ft. Myers - Wayne (Wayne) and Carol (ckeiling)

Lehigh - Jeff (jdhuyvetter)

Estero - Heather (ChemStar)

 

Please PM to schedule a time to pick up your bags.

Share this post


Link to post
Share on other sites

We are extending the deadline to submit items for sale and to submit pictures to Wednesday April 6th. Thank you for your participation.

Share this post


Link to post
Share on other sites

What time do auction items need to be checked in by on Saturday?

 

11:00 am - 11:30 am : Coral Registration - Doors Open to Sellers for item registration and Volunteers only

Share this post


Link to post
Share on other sites

Lunch at the auction this year must be pre-purchased as the food truck was not available.

 

We will have Mission BBQ deliver Lunch at 11:30 am.

The choices of Meat available will be Pulled Pork, Pulled Chicken, and Chopped Brisket.

There will also be sides and bread served.

 

Cost is $13 per person

Purchase at the following link: https://squareup.com/store/swfmas (Non-Refundable as we are committing a head count to caterer)

Must be pre-purchased by April 13th! (You will not be able to buy the day of the event!)

Also don't forget to pick up your bags!

**Auction Items must be in the SWFMAS provided bags if they fit. No zip lock bags, Tupperware, specimen cups, etc.; Only items that do not fit in the provided bags may be in a different type of container if necessary that the seller is responsible for providing.**

Share this post


Link to post
Share on other sites

Today is the last day to purchase lunch for the auction!

 

Get your order in if you will be joining us for lunch.

Share this post


Link to post
Share on other sites

  • Recently Browsing   0 members

    No registered users viewing this page.

×
×
  • Create New...